Getting started with Min Register

5 minutes

This is your own space. Nobody else can see your sales or your staff.

1. Open app.minregister.com and press Create an Account.
2. Type your email and a password you will remember (at least 8 characters). Save it somewhere safe, and press Create Account.
3. We email you a link to confirm that the address is yours. Open that email, press the link, then press Confirm My Email. It can take a few minutes, and it may be in your spam folder. Did not get it? On the sign-in page, press Did not get your confirmation email?
4. Type your business name as customers know it, for example The Reef Bar & Grill, and press Create Business.
5. You land on your Dashboard. At the top is a short "Set up your business" checklist that ticks off as you go.

Tip: Use an email address you check: the confirmation link, your password reset and your daily summary all go there. If you ever forget your password, press Forgot your password? on the sign-in page, or message us on WhatsApp.

5 minutes

Reports are grouped by business day. A bar that closes after midnight wants a late night to stay on one day.

1. Open Settings, then General, then Business day.
2. Under "A new day starts at", choose a time after you close, such as 4:00 am, and save.
3. Open Products, then the Tax tab. It should say "Prices you enter are tax included". If it says before tax, press Switch to Tax Included.
4. Do this before you add products, so every price you type means the price a customer pays.

10 minutes

Categories are the columns on your till, such as Beer, Alcohol, Food and Other Drinks.

1. Open Products, then the Categories tab, and press + Add Category.
2. Type a name, choose a colour, and press Add Category. Repeat for each one.
3. Use the up and down arrows (▲ ▼) to put them in the order you want. That order is the order of the columns at the till.

Tip: Four to six categories is plenty. You can always add more.

20 to 30 minutes

These are the buttons on your till.

1. Open Products, then the Products tab, and press + Add Product.
2. Type the name, choose the category, type the price (for example 4.50), and choose the tax class. Most items are GST. Ask your accountant about anything that is not taxed.
3. Press Add Product. Repeat for the next one.
4. For a bucket or any bundle, press + Add Bundle, for example a bucket of six Belikin at one price.
5. Want to see your profit? When you add or edit a product, type what it costs you in Cost to you, before tax. It is optional, and only the owner sees it.
6. Have a long list already? Press Import from a spreadsheet, download the template, fill in Name and Price (and Cost, Category and Barcode if you have them), save it as CSV, and choose the file. You see a check first, and nothing is saved until you press Import.

Tip: Start with your 20 best sellers and add the rest later. A till with fewer buttons is faster to use.

5 minutes

Each person signs in at the till with their own PIN, so every sale shows who made it. Staff do not need an email address.

1. Open Staff and press + Add Person.
2. Type the name, choose Cashier / bartender (or Manager), type a PIN of 4 to 8 digits, and press Add Person.
3. Set your own PIN too: on Staff, press Edit next to your name and type a New PIN.

Tip: Never share a PIN. If someone forgets theirs, you can set a new one from the same Edit screen.

5 minutes

Pairing turns a tablet, phone or laptop into a till for your business. It stays signed in.

1. Open Devices and press + Add Device. Give it a name, such as Bar Tablet, and press Add Device.
2. On that device's card, press Pairing Code, then New code. The code lasts about 15 minutes.
3. On the tablet, phone or laptop you want as the till, open app.minregister.com/pair and type the code.
4. The till opens. On a tablet or phone, use the browser's "Add to Home screen" so it opens like an app.

Tip: Pair each till to your business. Keep the tablet charged.

10 minutes

This is the real thing, so take it slowly the first time.

1. On the till, tap your name and type your PIN.
2. The first time each day it asks you to "Open your drawer". Count the cash in the drawer, type it as the Opening float, and press Start Shift.
3. Tap products to add them to the order. Use the + and − beside an item to change how many.
4. Using a barcode scanner? The cursor waits in the big search box at the top, so just scan. The item is added and a green note confirms it; a red note means the barcode is not one of yours. Typing part of a name shows a short list: tap the one you want.
5. Press Pay, choose Cash, type the amount handed over (or tap Exact), and finish. The change is shown.
6. For a card sale, charge the card on your bank machine first, then choose Card and tap the button.

Tip: To use cards, turn on Card payments in Settings. Min Register records card sales but does not take the payment.

5 minutes

This is how you check that the cash in the drawer matches what the till says.

1. At the end of the shift, press Close Shift on the till and count the cash in the drawer.
2. Type the amount. It shows what the till expected, what you counted, and any difference.
3. On your phone or computer, open Reports, then End of Day, to see the day's sales, cash and card, and anything unusual. Each report shows green tiles; tap one to open that part in a pop-up, and tap outside it to close. Need the numbers in a spreadsheet, or for your accountant? Press a green "Download for Excel" button above the report. The file opens in Excel or Google Sheets with the columns already sized. A small CSV link beside the button gives the plain version for other programs. Sales has a file with every item sold, and Products has one with your products and stock.

10 minutes

Prices change on their own at the right time, or the moment you switch a promotion on.

1. Turn on Promotions in Settings, under Features, if it is off.
2. Open Promotions and press + Add Promotion. Name it, choose the days and times, or untick "Runs on a schedule" to switch it on by hand only.
3. Press the promotion's Edit button and add a deal: which products, and the price (for example three beers for BZ$10).
4. Or take a percentage off instead: when you add a deal, press Percentage off, type the percent (for example 10), and choose Everything, Chosen categories or Chosen products. The till works out each price and the receipt shows what came off. A sale for a weekend is a promotion with start and end dates and one percentage deal.
5. Use the switch on its card: Off, Automatic (by the clock), or On Now, with an end time you choose.

Tip: On Now is for the days the team wins and you want a Happy Hour straight away. It reaches the tills within about two minutes.

as needed

You do not need these on day one.

1. Stock: turn on Inventory in Settings, tick "Keep track of its stock" on a product, then use the Stock page to record deliveries and counts.
2. Business name: to change the name shown on the till, receipts and reports, open Settings, then General, then Business name, type the new name and press Save. Tills pick it up within about 10 minutes.
3. Tabs and split bills: turn on Open tabs and Split bill in Settings, under Features.
4. Kitchen and bar screens (not on Starter): turn on Kitchen and bar tickets in Settings. On Devices, set a device to be a Kitchen screen, then set where each category goes on the Products page. A kitchen screen also works on a smart TV or Android TV box: open the app in its browser and sign in with the device code. It shows big text, chimes when a new order arrives, stays awake, and works with the TV remote (arrows to move, OK to press Ready). Marked Ready by mistake? Press Undo at the top of the screen to put the last one back. Orders sit side by side, oldest first, three or four across depending on the screen. Each card is as tall as its order needs, so nothing is cut off, and extra orders scroll sideways. When an order is marked Ready, every till shows a green "Order #3 is READY" banner with a chime, whoever rang it, until a cashier presses OK.
5. Dine in, takeout or delivery: this is off until you turn on Dining options in Settings, under Features. When it is on, the cashier marks each sale with how it was served, and the receipt shows it.
6. Service charge: it belongs to Dining options. Turn Dining options on, choose the areas it applies to, open Service charge, switch it on, and type the percentage. You choose whether every order pays it or only dine-in orders. The till adds it by itself, so the cashier never decides, and it shows as its own line on the receipt.
7. Shift totals for cashiers: turn on Cashiers see their shift total in Settings, under Features. A cashier can then tap their name on the till to see what they have sold this shift. It never shows what the drawer should hold.
8. Profit: once products have a cost, open Reports, then Profit. Press Today, Week, Month or Range to see what you sold for, what it cost and what you made, by item and by category. Sales made before a cost was entered are left out and listed, so nothing is counted as free.
9. Discounts: turn on Manual discounts in Settings. A cashier can then press Discount on an item, or on the whole order, but needs the owner to type their PIN. For discounts you want tapped with no PIN, such as Senior 10% or Staff 15%, turn on Quick discounts under it and make a list. Every discount is recorded with its reason, and Reports, then Exceptions, lists them.
10. Daily summary email: turn on Daily summary email in Settings, under Features. Every morning at about 7 am each owner gets one email about the business day that just finished: total sales against the same weekday last week, how it was paid, every area, the top sellers, and anything that needs a look. Nothing is sent on a day with no sales, and costs and profit are never in it. Press Send me a test email to see one now. If it lands in Promotions or Updates in Gmail, drag it to Primary once and choose Yes to do the same for future emails.
11. Your Dashboard: sign in at app.minregister.com on your phone to see today's sales from anywhere.

Keep this by the till.

Start

Tap your name and type your PIN. The first time each day, count the cash in the drawer, type it as the opening float, and press Start Shift.

Sell

Tap products to add them. Use + and − beside an item to change the number. With a barcode scanner, just scan: green means added, red means not found. Tap Pay when the customer is ready.

Cash

Choose Cash, type what the customer hands over (or tap Exact), and finish. Give the change shown.

Card

Charge the card on the bank machine first. Then choose Card and tap the button. Never tap it before the machine approves.

Tabs

Press Tabs to save an order for a table or a name, and to add to it later. A tab is paid when the customer leaves.

Kitchen or bar

Press Send to Kitchen (or Send to Bar). Only the new items go. Add more and press it again.

Discount

Press Discount on an item, or under More for the whole order. Tap a quick discount if there is one for this customer. Any other discount needs the owner to type their PIN.

Refund or void

Press Refund / Void. A manager or the owner must type their PIN.

Receipt

Press Receipts to find a sale and print or show the receipt again.

Leaving the till

Press Lock / Switch Cashier. The next person taps their name and types their PIN.

No internet

Keep selling. A note at the top says there is no internet. Sales are saved on the till and upload by themselves when it is back. Keep a handwritten note too.

End of shift

Press Close Shift and count the cash in the drawer. Type the amount. Tell the owner if there is a difference.

Wrong PIN

After five wrong tries a PIN is locked for a few minutes. Wait, then try again, or ask the owner to set a new one.

The till says it is offline

That is fine. Keep selling. Check the Wi-Fi and keep the device charged. Sales upload when the internet is back.

A price is wrong

Only the owner can change prices: Products, then Edit. The till picks up the change within about two minutes.

I forgot my password

Message us on WhatsApp and we will help you back in.

WhatsApp +501 615 6521 | support@minregister.com